New York Philharmonic

Employment Opportunities

Administrative Assistant

The New York Philharmonic seeks an Administrative Assistant to provide administrative/secretarial support and general assistance to the Office of Special Events and to the Volunteer Council Officers who oversee volunteer activities. Responsibilities include:

  • Administrative and project support for the Office of Special Events.
  • Process invoices and maintain accurate budget information for all events.
  • Plan and manage events such as Coffee Bars prior to Open Rehearsals and post-concert Green Room Receptions and Volunteer Council events.
  • Assist Volunteer Council Executive Committee with invoices, correspondence, meeting arrangements, office and gift-shop tasks.
  • Maintain and distribute Special Events calendar.
  • Maintain Patron Lounge budget, storage, cleaning, purchasing and service.
  • Manage the Special Events photo library.
  • Staff galas and events.
  • Miscellaneous duties as required.

This position requires a college degree, previous office experience and excellent computer, grammar and editing skills. Excellent organizational skills, sense of tact and diplomacy, and ability to work with multiple supervisors at the same time. The right candidate will be extremely detail-oriented and able to work long hours. Prior Special Events experience and knowledge of Raiser's Edge a plus.

Associate Director of Special Events and Volunteer Services

The New York Philharmonic seeks an Associate Director of Special Events and Volunteer Services to supervise galas and special events and assist in coordination of the Volunteer Council activities. Responsibilities include:

  • Managing all the details of major fundraising galas, including Opening Night and Spring Gala (budget, pricing, fundraising, tracking, lists, invitations, RSVP's, decor, catering, concert seating, timing, processing income, reporting, etc.).
  • Oversee Special Events Department budget.
  • Act as liaison between Philharmonic and Volunteers. Arrange Volunteer projects.
  • Monitor Special Events Coordinator's and Administrative Assistant's work on Patron cultivation, donor stewardship and general institutional events.
  • Coordinate Staffing of Events.
  • Work with NYP Staff and Orchestra, as well as Lincoln Center Constituents to coordinate and communicate event schedules and details.
  • Insure that Event and Donor records are up to date in Raiser's Edge and, where appropriate, that event donors are properly acknowledged in Playbill.
  • Miscellaneous duties as required.

This position requires three to five years major events experience, a college degree and previous supervisory experience. Excellent writing, Excel, Word and database skills are essential.  Knowledge of Raisers Edge is preferred. Must be extremely detail-oriented, diplomatic and able to work long hours and under pressure. Preference will be given to candidates with a nonprofit background. Classical music/arts related experience a plus.

HOW TO APPLY
Send resume as a PDF, text, or Microsoft Word document including salary history/requirements to resumes@nyphil.org, Fax 212-875-5716. Please indicate position for which you are applying in the subject line.

We regret that we will be unable to respond to each applicant. We will only contact candidates being considered for interviews. No phone calls please.

EQUAL OPPORTUNITY EMPLOYER

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